Glasgow Anime – Rules and Constitution

The Glasgow Anime club exists as a general meet up point for fans of Japanese culture and animation within the Glasgow area. Its aims to provide a place both online and offline for these fans to socialise on a monthly basis. The club is governed by the following set of rules:

1. Member Specific Rules

All members are expected to conduct themselves properly both during meets and on the forums.

The following shall all warrant temporary or permanent barring from the club depending on the severity of the incident.

- Physical violence towards any member.
- The use of any illegal substances at the meet.
- Turning up to a meet while under the influence of illegal substances or inebriated to the point where it will cause distress to other members.
- Severe or continuous abuse to any member at a meet or on the forums.
- Bringing alcoholic drinks into the venue for consumption during a meet.
- Complaints from the venue staff.

The following shall all warrant an initial warning after this if the member ignores the warning then it shall progress to barring.

- Bringing food and drink into the venue for consumption during a meet without a medical reason to do so. All medical reasons require proof shown to meet organisers.
- Any activities that would risk damaging the venue.
- Behaviour that causes distress to other members.
- Attempting to sneak people under the legal age in.


2. Forum specific Rules

The following shall all warrant temporary of permanent banning on the forums:

- Posting of pornographic material of any nature on the forums.
- Posting of torrent links to any UK licensed anime series.

The following shall all warrant an initial warning and then after this a banning on the forums:

- Spamming.
- Flaming
- Use of L33t or phone slang. Only proper English please.

Spamming Note: Spamming includes the use of one word/lined posts that add nothing to a discussion, continuous use of picture posts and the creation of unnecessary threads.


The organisers reserve the right to change these rules at any time to reflect any unforeseen circumstances or loopholes that may crop up.


3. Organisation of the Club

The club is organised by various people over the forums and meets and these people are responsible for making any necessary changes.

They are also responsible for contact with the venue and in any other official context. This includes the event of having to deal with the police or hospital staff. No others should be involved in an official context unless expressly asked by the organisers themselves

In the event of an organiser’s inability to continue with their duties then they shall step down and another person shall be chosen by the remaining organisers to take their place. While this should not be made a public vote/debate/event, the other member’s views should be taken into consideration when making a decision. Ultimately however the decision should be based on the ability to perform the tasks required.

Allocation of Responsibility -

Thursday Meets: Garry MacDonald (penfy): Responsible for the booking of the Thursday venue and the announcement and general running of the meets. Active treasurer for the club.

Saturday Meet-ups: John Henderson (Scorpio) & Debs McKeown (Kadaj): Responsible for the arranging and general running of the Saturday meets

Website: Bryan McDowell (Bryoz): Responsible for the setting up and general maintenance of the website. Also hosts the club's website/forums on his server. .

Tech Support: Richard Gemmell (Jiraiya): Responsible for the general maintenance of the forums and on hand to help resolve any coding issues.

Forum Moderation: Stephen Bell (Ninja Steve), Nicholas Joyce (Ace Reaper), Dave Rose (Ansem), Debs McKeown (Kadaj), John Henderson (Scorpio) & Garry MacDonald (penfy): Responsible for moderating the forums and providing general assistance to the organisers when required/appropriate.



4. Legal Issues and Other Points.

- The club itself is not liable for any personal loss or damage of property during meets.

- Anyone with medical conditions that may be aggravated during the meet must inform the organisers of this via PM on the forum or discreetly during a meet. Information will be kept in a log book that will be strictly confidential and only available to the organisers or disclosed to members with medical training on a strictly 'need to know' basis.

- Any member will be held personally liable in the event that their actions directly resulted in the damaging of either venue property of the club’s equipment.

- The treasurer must keep a complete record of takings and expenses at all times whenever a situation arises where the collection money from club members is involved. This record will be freely available to view by any member who requests to do so. In the event takings go above £100 then a bank account shall be opened to hold the money and maintained by the treasurer. In the event of a breakage or unexpected bill that the clubs funds cannot cover members may be asked to donate towards this.

-  Funds during the meets will be kept in a holding tin. It should not be opened without the treasurer being present and only with express permission.

- All records will be kept within the Data Protection Act rulings.